Minutes Inaugural Meeting of the European Association Dance Movement Therapy (EADMT)

Minutes Inaugural Meeting of the European Association Dance Movement Therapy (EADMT)

80689 Munich, Geyerspergerstr. 25, Germany

October 25th (10.00-18.00) & 26th (9.00-13.15) 2010

Present: See list of attendees, total number 29, representing 14 countries

Apologies: representatives of Ukraine and Denmark, plus the deputy delegate from Latvia and observers from UK, Ireland and Spain

Agenda Item:

Welcome by the host – Susanne Bender on behalf of BTD and Dance Therapy School, Munich

Welcome by the President of the European Network – Penelope Best

Agreed chair of meeting - Penelope Best

Agreed minute taker - Zuzanna Pedzich

Agreed vote recorders - Goedele Van Doorsselaer (Belgium) and Sabine Koch (Germany) - Observers

Agreed revised agenda. Proposed changes: - to combine point 10 and 11 into one report – Penelope Best and Susan Scarth have prepared a joint report: - The Statutes, Rules of Procedures and Ethical Code to be presented and adopted separately

Introduction of people present. Penelope Best thanked the host and the German team for their work in preparation for this inaugural event.

Admission procedures: General Assembly (GA) agreed peer review admittance procedure for Founding Members. Penelope Best reminded GA of criteria that were set for different types of membership giving the historical background. She emphasized the need to have enough members to set up a professional association. Two types of full membership were required – Full Professional membership and Full Basic membership. The process of agreeing the membership criteria was explained as well as the differences in criteria between the two types of full membership. Associate Membership criteria were also explained.

A list of countries fulfilling the three different membership criteria was presented. The GA was reminded of the process of applying for membership and its verification. Each country attained the level of membership they applied for, except Ukraine, who fulfilled Full Basic Membership criteria but became Associate for financial reasons. Voting rights were explained – 2 votes for Full Professional and 1 vote for Full Basic Membership. Associate members and observers have no voting rights.

Naming the Founding Members. Legal Founding Member countries were named. Delegates of each national association wrote the name of their association in their native language, and these associations were named as the Founding Members. 11 countries were represented by their delegates at this time of the meeting - Hungary, Russia, UK, Italy, Greece, Spain, Czech Republic, Poland, France, Germany, Latvia.

Report on the history of establishing EADMTPenelope Best, Chair of the Network Board and Susan Scarth, member of the Constitutional Working Group presented their joint report. 

Financial and administration report. Susanne Bender, member of the Constitutional Working Group presented a financial report.

Mission Statement and naming EADMT. Penelope Best presented the Mission Statement, which was adopted by 19 votes for, 0 against, 0 abstained. The name EADMT was adopted by 19 votes for, 0 against, 0 abstained

Adopting the domicile. Susanne Bender explained the benefits of having a German address and offered that of her professional centre in Munich. This was adopted by 17 votes for, 2 abstained, 0 against.

Presentation and adoption of Statutes. Susanne Bender read and clarified the Statutes. At 2.05 p.m. The Netherland’s Delegate and Deputy Delegate joined the meeting, bringing with them 2 votes as Full Professional Member. Subsequently the Statutes were adopted by 21 votes for, 0 against, 0 abstained.

Presentation and adoption of Rules of Procedures. Susan Scarth read and clarified the Rules of Procedures. Susanne Bender explained that they are not a part of the legal documentation and therefore can be changed more easily. Zuzanna Pedzich-Lepkowska raised the issue of membership fees and noted that Poland was struggling with the annual fee for Full Professional membership and requested a lowering of the proposed fee structure. This request was supported by The Netherlands. A proposal was put forward for 250 Euros for Full Professional Membership, 200 Euros for Full Basic Membership and 100 Euros for Associate Membership. This was adopted by 21 votes for, 0 against, 0 abstained.

Date of first General GA meeting. proposal to change the wording of paragraph 14 to: “The General Assembly is being held between September and November”. Voting on the above proposal – 21 votes for, 0 against, 0 abstained

Presentation and adoption of the Ethical Code Vincenzo Puxeddu and Penelope Best presented one minor change made in the Ethical Code to item 5.1. Issues raised by Susanne Bender and responded to by Penelope Best identified the need for the new Board to design a complaints procedure in the event that concerns were raised regarding a national association. The Ethical Code was adopted by 21 votes for, 0 against, 0 abstained.

Election of the Board. Penelope Best thanked Annelies Schrijnen van Gastel for her drive and commitment in supporting the idea of EADMT to grow. She named and acknowledged the high level of engagement of the Executive Board and the contributions from all Working Group Members (Constitutional, Training & Education, Research, Communications). Penelope Best emphasized the particular intensity of the work of the Constitutional Working Group over the last 3.5 years. This Constitutional Group arose out of the Bologna Steering Group spearheaded by Vincenzo Puxeddu in March 2007. Penelope Best introduced the procedure of electing the new Board and acknowledged their willingness to stand for election.

Introduction of the nominees: Susan Scarth (UK), Antonella Monteleone (Italy), Nina Alcalay (Greece), Kristine Vende (Latvia). Susan Scarth clarified the voting procedures – voting for 3 names out of 4 on the ballot paper. Voting by secret ballot: Nina Alcalay 13, Antonella Monteleone 15, Susan Scarth 21, Kristine Vende 14.  Nina Alcalay, Antonella Monteleone, susan Scarth and Kristine Vende were duly welcomed by the meeting as the first Board for EADMT.

• New Board retired for first meeting to address roles and any other business .

General Assembly receives the Board: Board name their roles and also name the new Delegates

Susan Scarth announced: 

President – Susan Scarth

Treasurer - Nina Alcalay

Secretary General – Antonella Monteleone

Communications – Kristine Vende

Susan Scarth reported on the Board’s discussions:

a) Need for an external administrator/bookkeeper financed by the EADMT

b) Recognition of need for working groups and suggest the following:

DMT training and standards (convened by Nina Alcalay)

• Research working party (convened by Antonella Monteleone)

• Website and conferences (convened by Kristine Vende)

• Official recognition of DMT (convened by Susan Scarth)

Penelope Best was asked to leave the room and Susan Scarth asked the GA to recognize the extent of work undertaken by Penelope Best at her own financial cost. Susan Scarth proposed an honorarium of 500 Euros. This proposal was agreed unanimously by show of hands. Susan Scarth welcomed the new Delegates: Vincenzo Puxeddu (Italy), Natasha Smyrli (Greece), Indra Majore-Dujsele (Latvia), Shirley Mawer (UK).

Vincenzo Puxeddu asked for clarification about would be signing the Statutes – the Founding Member delegates of Monday or the new Delegates of the Founding Members. Susanne Bender stated that it must be the founding members named on Monday. Meeting ended.

Tuesday, October 26th (9.00 - 13.15) 2010

Chair of Meeting – Penelope Best

Russian delegates were not present at the start of the meeting.

Discussion about who is going to the Notary. Penelope Best suggested a change to the Agenda for day 2: 22 becomes 21, 23 becomes 22. Accepted.

Penelope Best reminded the GA what the working group titles were and asked people to divide into 4 discussion groups. Working groups to meet for discussion for ½ an hour then come back and present results to the whole group. Participants chose which discussion group to join for the task. The GA reassembled. Russian delegates now present.

Communications group (Kristine Vende) - discussion focused on:

• Logo should be agreed by General Assembly – each association to be given time to come up with ideas, send to the Board for dissemination to GA for a decision and vote at next meeting. A deadline will be set for sending proposals. Susan Scarth suggested a 6 month deadline. Kristine Vende agreed to chase these ideas up regularly.

• Website should offer general access so people can get info about the EADMT, history, events, while there is also a closed area for members. Also information about research done so far, discussion forum etc.

• Passing information to members was considered. Conference possibility was mooted and decided to share this decision at 1st GA meeting. How to relate to other professions was considered? Invitation to other arts therapists, psychotherapists, doctors etc to be included in conference publicity.

Research – (Antonella Monteleone) with Sabine Koch

• Need for collecting the research done in each country. To collect an English abstract and title to be used by the EADMT. Italy has already done that through their association i.e. collecting all MA theses with abstracts, passing info to Europe. Vicky Karkou has been collecting any MA and PhD research in one database. Sarah Rodriguez-Cigaran asked about criteria for MA thesis - agreed that this discussion will take place in the research and training working group.

• Website – need to place title and author on the webpage, even if the work is in the national language 

• Professional journal – Body Movement and Dance in Psychotherapy edited by Helen Payne (Routledge/Taylor & Francis) – consider possibility of online access to the journal for each association – GA might need to obtain funding

• Vision of European research proposal – first need to see what research is being undertaken to see if there are common topics emerging.

Training standards (Nina Alcalay)

• Possibility of creating a map of training standards to see where we are now. Clearer picture needed of e.g. Internship experience/requirements in each country, and develop more detailed questionnaire. This ‘survey’ is limited to recognised training programmes, accredited by each association.

• Disseminate information to discover and inform us of the minimum standards for training and/or becoming a DMT Official recognition – (Susan Scarth)

• Which trainings lead to national recognition? Italy, Greece, France? In these countries there is a requirement for trainees to already be psychologists or Medical Doctors to be able to train as a psychotherapist. In other countries e.g. UK this is more open. Need to gather information on national context in connection to recognition of profession in each country.

• Need to clarify meanings of specific words that can be understood differently create a glossary of terms.

• Is DMT a method or a direct education, so the question is whether it can be added onto another degree

• Is there an issue of tightening the standards or broadening them?

Discussion arising: Do we call ourselves therapists or psychotherapists – we need to think about this issue seriously. Silke von Heyde (Observer) was able to share some of her perspective. Vincenzo Puxeddu (Italy) brought a proposal for Communications – that on each national website a link to the EADMT website be created. Unanimous agreement.

Natasha Smyrli (Greece) suggested creating a webpage with articles made available there. She explained that this existed on the Greek webpage. Penelope Best raised the issue of copyright and suggested the research and communication groups think about it. Some journals won’t accept material that has been published elsewhere. Tone Seailles (France) proposed to find ways of maintaining contact with national groups that are not present. Tone offered to help with that.

Penelope Best pointed out that in creating EADMT the former European DMT network would dissolve. There will not be any European DMT netwrok gatherings as before. Therefore, EADMT will need to take over the role of connecting to and between other countries with developing DMT profession.

Break

Susan Scarth raised the issue of sharing e-mails of Delegates – legal need to sign a document giving permission to use the e-mail addresses by the EADMT only (Data Protection Act).  Susan Scarth offered a proposal regarding who would sign as the Founding Members of the EADMT - re-adopting the Statutes again at this point, with the new Delegates. This would mean Latvia would not be a Founding Member as their Delegate is elected as Board Member and their new Delegate is not present. Susanne Bender expressed concern about making any changes which do not fit within the legal confines of German Law for European Associations. She clarified that 1st we founded the Association, then we adopted the Statutes, then we elected the Board.

Vincenzo Puxeddu stated that we are signing now and not yesterday, so the new Delegates should be signing. Penelope Best stated that inclusivity is important. However, if the meeting chooses to re-adopt the Statutes at this point in the meeting, Latvia will not be a formal founding member. If the meeting does not re-adopt the Statutes at this point then The Netherlands would not be a formal founding member, as their Delegates arrived late on the first day.There is a need for a legal document for the Notary system and there can be an internal document, made public on the website, which all present could sign.

Zuzanna Pedzich-Lepkowska suggested it might be possible to have more signatures to  represent one association member. Susanne Bender suggested this would not be acceptable for the German Notary. Sabine Koch asked whether the meeting could include The Netherlands as a founding member because their Association had been named in the meeting. Susanne Bender indicated that this would not satisfy the requirements as she had understood them. 

Suggestion - that there is one legal document and a document on which everyone signs which goes on the website.

The meeting decided that an internal official document would be created in addition to 2 external legal documents – Founding Members who signed the documents from yesterday and the signatures of the new Board.

Vincenzo Puxeddu proposed attaching a list of the new delegate to the documents . Two proposals were put forward:

Proposal 1: External legal documents: 1) founding members – yesterday’s delegates signthat. Does not include Netherlands 2) internal document with all attendees’ names on it with their new positions

Proposal 2: 1) list of new delegates to be attached to the Statutes and go to the notary.

Voting

Proposal 1: 9 votes for, 4 abstain, 7 against (20 votes as Latvia does not have a delegate now that Kristine Vende is on the Board)

Proposal 2: 9 votes for 7 against, 4 abstained

The voting was tied, therefore no conclusive outcome was arrived at. Decision: all the documents would go to the Notary.

Discussion on date and place of next meeting next Autumn :

Luca was suggested as it hosts the EcArTE conference next year. Prague and Edinburgh, Scotland - both offered to host.

Kristine Vende (Communications Board Member) suggested that EADMT does not link with EcArTE but rather plans its own workshops and/or conference. Penelope Best supported this and it was met with applause.

The date of the next EADMT General Assembly meeting was agreed to be in one year’s time on 15-16 October in Prague

Signing up for the working groups:

Training standards: Nina, Katalin, Marina, Christina, Radana, Brigitte, Zuzanna. 

Research: Antonella, Sabine, Julie, Klara, Alexia, Adrienne, Nina

Public relations and communication: Kristina, Nahia, Goedele

Official recognition: Susan, Vincenzo, Natasha, Tone, Shirley, Sarah, Silke

Celebration in honour of Penelope Best and her work undertaken to get EADMT thus far.Also heartfelt thanks offered to Susanne Bender, BTD and her helpers for hosting the event so warmly. Thanks too offered to the new Board.